YOUR ROLE:

You will complete a broad variety of administrative tasks, take responsibility of the compilation of important documents and files. You will also provide back-up support to senior management in terms of organisation, plannings, correspondence, and meetings. You may also support the Head of Finance & Economics in some preparation and reporting tasks.

This role is reporting to the Head of Human Relations & Administration.

YOUR RESPONSIBILITIES:

Complete a broad variety of administrative tasks

Take responsibility of the compilation of documents and files

Handle and maintain confidential files in accordance with internal policies and procedures

Technical and/or operational involvement in management deliverables; either in the consolidation of reports, or even in the complete management of a defined subject

Provide back-up support to other senior management in terms of organisation, planning, correspondence, and meetings

Organize team meetings/conferences and coordinate logistics, attendees, materials, and communication plans. Event planning for team meetings, events, and strategy sessions.

Coordinate all aspects of domestic/international travel, prepare travel itineraries, and prepare expense reports.

Manage payment of invoices and travel expenses ensuring they are accurate, within internal policy and paid on time.

Follow up and monitoring of Company expenses

Complete ad-hoc projects as necessary.

YOUR PROFILE:

5 years at least in a similar role (experience in Big 4 / law firm highly appreciated)

Self-motivated and highly organized, manage workload effectively and efficiently

Trustable and reliable

Can-do attitude and start-up mindset is required

Full proficiency in French and English