Administrative Assistant – Barrow-in-Furness

Location: Barrow-in-Furness
Job Type: Full-time, Permanent
Shift Pattern:

• Monday–Thursday: 07:00 – 16:30

• Friday: 07:00 – 12:30

• Weekends & Public Holidays: Off

About the Role

We are seeking a proactive and organised Administrative Assistant to join our team on-site in Barrow-in-Furness. You will support the Senior Project Administration and Security Advisory Team in a varied, fast-paced role that requires strong Microsoft skills, attention to detail, and a professional, welcoming manner. As the first point of contact for senior staff and visitors, excellent communication skills are essential.

Key Responsibilities

• Book travel arrangements including flights, hire vehicles, and hotels

• Source training courses and complete associated documentation

• Ensure all new operatives complete security clearance forms for site access

• Confirm all personnel complete the Denholm PowerPlus Safety Induction before site entry

• Maintain company training database and retain training records in line with legal requirements

• Answer telephone calls and liaise with customers, suppliers, and colleagues

• Organise meetings, booking rooms, equipment, and refreshments

• Manage incoming and outgoing mail and maintain accurate logs

• Raise and receive purchase orders through the finance system, ensuring correct approvals

• Monitor and record staff holidays

• Raise company sales invoices

• Maintain HAV information, WARA cards, Start of Shift and Machine Record Check Sheets, and provide data for monthly HSE reports

• Upload Toolbox Talks into project folders and maintain related records

• File RAMs and other contract-related paperwork

• Manage onboarding for new starters, including verifying induction passports, training certificates, and compliance documents

• Maintain and submit signed-off timesheets to payroll, including holidays and sickness

• Upload materials stock data and assist with commercial input for Finance

• Carry out general administrative and ad-hoc duties as required

Requirements

• Proven administrative experience in a busy environment

• Proficient in Microsoft Excel and Microsoft 365 (Word, Outlook, Teams, SharePoint)

• Excellent organisational and time management skills

• Friendly, professional, and approachable

• Strong written and verbal communication skills

• Ability to work under pressure and meet deadlines

• Able to achieve full SC clearance

• Local to Barrow-in-Furness or able to commute daily

Benefits

• Competitive salary

• Early Friday finish

• Weekends and public holidays off

• Long-term, stable role on a major project

• Supportive and professional team environment

How to Apply

Please send your CV to annika.warner@landandsearesources.co.uk or apply via Indeed.

Equal Opportunity Statement

We demand diversity. As an equal opportunities business, we value applications from all backgrounds, cultures and abilities We are inclusive. Diverse backgrounds and perspectives make us stronger, more solutions driven, more innovative as we continue to build our resource network worldwide. We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants

About Land & Sea Resources

Land & Sea Resources are a Global Recruitment Specialist for the Engineering Industry providing talent to a diverse client base.  Attracting talent is our top priority.

Our Strategic Vision is to deliver more value than the competition.